softwares requirment for registered or not registered persons



Software Requirements for GST Registered and Unregistered Persons

With the implementation of GST in India, businesses need to maintain proper records, generate invoices, and file tax returns accurately. The choice of software tools depends on whether the business is registered under GST or not. This blog post outlines the software requirements for both registered and unregistered persons to ensure seamless compliance and business operations.

1. Software Requirements for GST Registered Persons

Businesses registered under GST must comply with tax filing, invoicing, and record-keeping. Below are the essential software requirements:

(a) GST Billing & Invoicing Software

  • Tally Prime – Widely used for GST-compliant invoicing and return filing.

  • Zoho Books – Cloud-based software with GST integration.

  • Marg ERP – Best for small businesses and retail management.

  • QuickBooks India – Ideal for startups and service providers.

(b) GST Return Filing Software

  • ClearTax GST – Simplifies GST return filing and reconciliation.

  • GSTHero – Provides automated GSTR-1, GSTR-3B, and GSTR-9 filing.

  • Saral GST – User-friendly tool for GST reports and tax calculations.

(c) Accounting & Compliance Software

  • Busy Accounting Software – Best for traders and manufacturers.

  • SAP ERP – Suitable for large businesses managing bulk transactions.

  • Gen GST Software – A cost-effective GST filing solution for professionals.

(d) E-Way Bill & E-Invoicing Software

  • Masters India E-Way Bill System – Automates E-Way Bill generation.

  • IRIS E-Invoicing – Helps in e-invoice compliance for large firms.

  • Clear E-Way Bill – Enables real-time invoice and transport document tracking.

2. Software Requirements for Unregistered Persons

Unregistered businesses (under the ₹40 lakh/₹20 lakh turnover limit) may not need GST compliance but still require basic accounting and business management software.

(a) Basic Accounting & Bookkeeping Software

  • Wave Accounting – Free accounting software for freelancers and small businesses.

  • Vyapar – Best for invoice generation and inventory tracking.

  • KhataBook – Useful for ledger maintenance and digital transactions.

  • myBillBook – Good for managing expenses and cash flow.

(b) Invoice & Business Management Software

  • Google Sheets or Microsoft Excel – For manual bookkeeping and invoice tracking.

  • Zoho Invoice – Free invoicing solution for small businesses.

  • Billbooks – Simple billing software for businesses not under GST.

(c) Inventory & POS Software

  • GoFrugal POS – Best for retailers managing stock and sales.

  • Shopify POS – Ideal for e-commerce stores without GST compliance.

  • Invoicera – Helps in tracking business expenses and sales.

3. Cloud-Based vs. Offline Software: Which One to Choose?

FeatureCloud-Based SoftwareOffline Software
AccessibilityAvailable anytime, anywhereLimited to installed device
Data SecurityHigh, with encrypted backupsRisk of data loss if system crashes
UpdatesAutomatic software updatesManual updates required
CostSubscription-based pricingOne-time payment model
Best ForBusinesses with remote operationsSmall local businesses

Conclusion

The choice of software for GST compliance depends on whether a business is registered or unregistered. GST-registered businesses require robust invoicing, return filing, and accounting software, while unregistered businesses can manage their operations with basic accounting and invoice tools. Selecting the right software ensures better financial management, compliance, and efficiency.

For any GST software-related queries, feel free to ask in the comments!

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